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Submissions
Submission System
SOFTALIZA platform
Guidelines
- Abstract body text is limited to 2,200 characters with spaces (multiple spaces are merged automatically to a single space)
- Abstracts must be assigned to a Mini-Symposium or a General Topic
- The organizing committee may reassign the original selection made by the authors
- Upon submission, the corresponding author will be notified by email
- All abstracts will be evaluated and the acceptance/refusal status will be communicated to the corresponding author by email
Official Language
The official language of the conference is English. All submissions and presentations must be in English.
Important: ICOVP 2027 follows a one-registration, one-presentation policy. The presenting author of a paper must necessarily pay the registration fee.
Submission of full-length papers is highly recommended but not mandatory.
Only accepted contributions of participants who pay the registration fee and present their contribution at the conference in person or remotely will be eligible for publication in the conference proceedings.
Paper Guidelines
- Papers must be written in English
- The recommended number of pages is 8
- Minimum number of pages: 6
- Maximum number of pages: 10
- Papers with less than 6 pages will not be considered
- Papers with high similarity index and excessive auto-citations will be rejected
- Prior to paper submission, it is necessary to have an abstract accepted
Templates
📄 Download MS Word Template
📄 Download LaTeX Template
Publication
Information about the conference proceedings and indexing will be announced soon.
Paper Submission System
The paper submission system will be available soon.
Oral Presentations
All presentations at ICOVP 2027 will be carried out orally. Each presentation will be assigned a time slot of 15 minutes, subdivided as follows:
- 12 minutes for the presentation (including conclusions)
- 3 minutes for questions and speaker changeover
All slides must be in English. The oral presentation must also be carried out in English.
A presentation template will be available for download soon.
Remote Presentations
Authors presenting remotely must pre-record their presentation as a video file and submit it in advance. The deadline and submission method for video files will be announced soon.
During the conference, the pre-recorded video will be played during the assigned session slot. Remote authors are required to be available online at the time of their session to answer questions from the audience after the video presentation.
Further instructions regarding video format, duration, and submission will be provided in due course.
General Information
- At the day of your presentation, arrive at your assigned session room 10 minutes before the start of your session
- Meet the session chairs and fellow presenters to check your slides and audiovisual equipment
- No-shows will be treated as empty presentation slots — subsequent presentations will not be shifted up
- The session chairpersons will strictly enforce the time allocated to each presentation
- Mini-symposium proposals deadline: June 30, 2026
- Abstract submission deadline: September 15, 2026
- Abstract acceptance notification: September 30, 2026
- Full paper submission deadline: December 1, 2026
- Full paper acceptance notification: January 10, 2027
- Early registration deadline: February 15, 2027
- Authors’ registration fee deadline: April 10, 2027
- Conference: May 10–13, 2027
Only accepted contributions of participants who pay the registration fee and present their contribution at the conference in person or remotely will be published in Springer series: Lecture Notes in Mechanical Engineering and Mechanisms and Machine Science, indexed in Scopus.
Previous Editions
Special issue of selected papers will be organized in
Springer-Nature Journal of Vibration Engineering & Technologies
Extended and significantly updated Proceedings Papers (with an updated title) can subsequently be submitted for publication in the Special Issue, however, submissions with a high similarity index will be automatically rejected.
Authors who presented at the conference but did not submit their contributions to the Conference Proceedings, can also submit to the Special issue (the topic of such contribution must be in conformity with their accepted Abstract).
Only contributions presented during the conference will be considered.
Submitted manuscripts will be subjected to the usual review process according to the guidelines of the journal.
Within generally accepted ethical scientific limits, it is also possible to submit expanded and significantly updated Proceedings Papers to other regular journals.
Scopus and WoS indexing
IF 3.5 (2026)
Scimago Q2
The Journal of Vibration Engineering & Technologies is dedicated to the rapid publication of original research in vibration engineering.
The scope of the journal encompasses vibration phenomena associated with mechanical, aerospace, structural, and electromechanical systems.
Solicits review articles and original contributions based on analytical, computational, and experimental methods.
Welcomes papers in relevant areas such as structural vibration, rotor dynamics, vibration control, and more.
Invites feature articles discussing broader scientific areas of current interest in greater depth.
JVET adopts a Hybrid publishing model: Once the article is accepted for publication, authors have the option to choose how their article is published:
Traditional publishing model – published articles are made available to institutions and individuals who subscribe to Journal of Vibration Engineering & Technologies or who pay to read specific articles.
Open Access – when an article is accepted for publication, the author/s or funder/s pay an Article Processing Charge (APC). The final version of the published article is then free to read for everyone.
Nevertheless, independently of the selection of each accepted article in the special issue, thanks to the involvement of the editor-in-chief Prof. C. Nataraj, Springer Nature will make the complete issue freely accessible for 6 weeks once it is published online.
Best Paper Award for Ph.D. Student
Nominations are open until June 30 2027 and should be sent by email
How to qualify for the Best Paper Award?
The organizing committee must receive a nomination from the supervisor of the Ph.D. student and the contribution must be accepted for publication in the Conference Proceedings. The deadline for submitting nominations is June 30 2027. The nomination does not have to contain specific information, only the student’s name and submission number.
To be eligible for the award the candidate must
• provide a document confirming that he/she is currently enrolled in a Ph.D. program
• be the first author of the paper
• present the contribution in person during the conference
Evaluation criteria
• the scientific level of the contribution and its new contributions
• the level of maturity and dominance of the student in the subject, which he/she demonstrates during the oral presentation
The three award students will be announced during the closing ceremony and will receive a certificate issued by Springer Nature (India) Pvt. Limited containing a €200 gift voucher to purchase e-books at www.springernature.com.
Awarded students will be invited to submit an extended paper for a special issue in the Journal of Vibration Engineering Technologies (JVET). More details on the special issue are below.
The registration fee will be refunded to the winner.
This applies only to the student who will be ranked first by an independent committee.